9th September 2015 – Whitwell Parish Council Meeting

Karl September 9, 20157:01 PM

1 Apologies for absence
Cllr. Mills

Karl September 9, 20157:01 PM

2 To record declarations of personal and disclosable pecuniary interests from members on any items to be discussed 
There were none.

Karl September 9, 20157:01 PM

3 To receive and approve requests for dispensations from members on matters in which they have a disclosable pecuniary interest (forms to be completed before the meeting)
There were none.

Karl September 9, 20157:02 PM

4 Public Participation Session – to allow members of the public to speak to the meeting (no decisions can be made on any items raised in this session)

Karl September 9, 20157:04 PM

4.1. Members of the Parish Council and the public to discuss matters of importance with the police
A member of the public raised children throwing eggs at houses and cars on Southfield Lane and it looks like it is happening elsewhere in the village.

A member of the public asked if there was any information on the recent breakins in the local shops.

Cllr. Raspin wanted to know if there had been any ASB issues up at Bakestone Moor.  A member of the public stated that children had been on the skate park at 07:30 on Monday.

Karl September 9, 20157:28 PM

4.2. Members of the Parish Council and the public to discuss matters of importance with the County Councillor
Cllr. McGregor reported on the issue of fracking (extracting shale gas through splitting underground rocks with high pressure water) and that the government has recently reduced the subsidy on solar farms which will cause people to look more at fracking.  The government has to give licenses to companies to drill and carry this out.

Council leaders have submitted a joint Derbyshire & Nottinghamshire devolution bid to obtain more local powers for the region.  For such powers to be devolved there would need to be an elected Mayor amongst other requirements.  The earliest any powers would be devolved would be 2017.

DCC has offered help to refugees fleeing the current humanitarian crisis as it has previously done such as with Kosovo in 1999.

DCC has approved a youth employment strategy to help young people move from education & training in to employment.

Cllr. McGregor updated on his talks with LaFarge Tarmac about signage on the A60.

Cllr. McGregor thanked the Clerk for providing information for a recent cabinet meeting where Cllr. McGregor raised several issues, the main one being the HGVs coming through the village.  He is hopeful that the images have put the point home over the unsuitability of Whitwell for HGVs.  Lowering the A619 under the bridge at Darfoulds has been submitted for the budget, although that does not guarantee it will be approved.

A member of the public asked if Cllr. McGregor had been down the hill on Butt Hill (Footpath 59) and that it is extremely dangerous and used by many elderly people.  Cllr. McGregor stated that he has been down the path and that unfortunately any improvements cost money and that the highways budget is under severe pressure.  Cllr. McGregor asked the member of public what they thought should be done.  Tarmac was suggested, or steppes.

Cllr. Munro stated he has had a long chain of correspondence with an officer at DCC, the officer has visited the site and considered the surface to be stable.  Cllr. Munro disagreed with this opinion.  Cllr. McGregor agreed to continue following up the issue.  Cllr. J Raspin stated in the past there had been pots of money councils could apply for to deal with such issue but that these have now dried up.

Cllr. Munro observed that he was somewhat bemused that the foundations of the bridge at Darfoulds are now not a problem, as previously it had been stated they were a problem over many years.

Cllr. Maiden stated that the surface on footpath 59 was stable until DCC placed the current surface on top.  He also asked if DCC had taken in to account the flooding problem at Darfoulds bridge.

Karl September 9, 20157:28 PM

4.3. Members of the public to discuss matters of importance with the Councillors present

Karl September 9, 20157:43 PM

District Council

Cllr. Ritchie reported that there would be public WiFi installed at the BDC offices.

A closure order has been obtained on a private property at Shuttlewood for 3 months.

Cllr. Ritchie mentioned that Bolsover is part of Sheffield City Region who have also submitted their devolution plan.  At some point Bolsover will have to decide if they want to be part of D2N2 or SCR.  A meeting will be taking place on Friday to discuss the issues.

Fly-tipping was discussed.

Universal Credit will be rolled out in Bolsover during the autumn, which is paid direct to claimants.  BDC expects this to effect arrears on rental incomes.  BDC have tried to head off this problem by appointing a money advice worker to provide people with financial help.

Two estates officers have been appointed to look at what land the council can build on, or sell to be built on to raise funds due to cuts in the government support grants.

A new chief executive has been appointed and will start on 25th October and is already talking to the housing team about re-lets and voids.

BDC are looking at their regeneration plan for the district.

BDC & DCC are looking at emergency planning and are looking for volunteers, more information can be found at derbyshireprepared.gov.uk to deal with any emergency situations such as accidents/flooding etc.

A member of the public asked about the property insulation that has been carried out and that external wiring looks to have been covered over in some of the properties.  Cllr. Ritchie said he would look in to this.  He also raised the issue of dog fouling and he had seen a young child clean up after his dog several times and that perhaps younger members of the public should be rewarded for such positive behaviour.

A member of the public said he was glad that the re-letting issue is being looked at after a recent issue he was aware of.  Cllr. Maiden asked what happens to the former tenants if they have left a property in an un-lettable state, Cllr. Ritchie said that tenants can be re-charged but it’s not always easy to get money back.

Karl September 9, 20157:57 PM

Parish Council

A member of the public stated that she had lived in a council property for over 60 years and that someone used to come round and inspect council properties to make sure they were kept in a good state.  Cllr. Ritchie stated that the Landlord & Tenants Act changed this due to the right of “quiet and peaceful enjoyment” which due to case law means people are allowed to keep properties in a state they are happy with.

A member of the public asked for an update on the skate park.  Cllr. Munro stated that unfortunately not a lot has happened, the council lodged an appeal against the noise abatement order due to advice received from the legal team of the acoustic consultants employed.  The magistrate said he would be minded to uphold the appeal, but that it would be adjourned for 12 weeks for further representations to be made.  BDC environmental health took more legal advice and approached the same advisors as WPC so they could not represent them.  WPC has written “without prejudice” to BDC to suspend the order so they can both work together towards a satisfactory solution, the first meeting will take place at the end of next week.  When BDC issued the order errors were made which has held up the process.  Cllr. Munro thought the situation would be much improved by now if BDC had agreed to work with the council rather than issue the order 2 days after telling the council it would work with it.

The same member of the public raised that people using Bakestone Moor Recreation Ground were using it as a toilet and would the council be making the toilet facilities in the hut available to the influx of people using the recreation facilities.  Cllr. Munro stated he couldn’t answer the question on behalf of the council and that it was a fair point and would be taken onboard.

A member of the public asked if there would be a by-election.  The clerk informed that the notice would be placed on the noticeboard tomorrow as an election has been called as multiple people had written requesting an election.  Cllr. Munro informed that nominations will open on 10th September and close on 18th September and that if multiple candidates wish to stand then there would be an election.

A member of the public asked about the council newsletter and stated that he had never received one.  The clerk has been looking in to this.

Karl September 9, 20158:03 PM

5 To consider for approval the minutes of the Meeting of the Parish Council held on 5 August 2015
Moved.

Karl September 9, 20158:09 PM

6 To consider any matters arising (for information only) from the Minutes of the Meeting of the Parish Council held on 5 August 2015 
4.2.3 – Cllr. Maiden stated that Doles Lane is a Class C road and is thus a public right of way.

4.3.4 – Cllr. Munro visited the business and asked that the advertising sign be removed at night and that it was not on the memorial itself and did not cause an obstruction.  The business has complied so far.

4.3.11 – Cllr. Ellis asked about the litter bins.  Prices are £200-250 per bin.

Karl September 9, 20158:10 PM

7 Accounts for approval and payment
There were no cheques. Only direct bank payments.

Approved.

Karl September 9, 20158:20 PM

8 Financial Reports
Budget Monitoring – Playscheme payroll budget variance due to the budget being based on a problem with previous staffing levels.  Playscheme equipment budget is overspent but the council has been reimbursed for it.

Parks & Open Spaces – Floral displays.  A polytunnel was previously discussed but there is nothing left in the floral displays budget, and if no polytunnel is acquired the council could lose many £100s worth of plants if they cannot be overwintered.  It was agreed to purchase one and it come out of the budget head, making it overspent.

Cllr. Munro asked if information about the council reserves could be prepared, taking account of money already committed.  Cllr. Maiden stated that it has been a bug-bear of his for years that the reports are not fit for purpose and the previous RFO had not wanted to change them.  Cllr. Maiden asked for permission to develop new reports that provide much more detail that the council requires.  The council agreed.

Cllr. Ellis performed the bank reconciliation.

Karl September 9, 20158:23 PM

9 To consider elections to the Joint Cemetery Committee and Allotments Working Group
This is due to the death of G. Webster.  Cllr. Maiden volunteered if there were no objections, which was agreed.

Allotments – Deferred due to Cllr. Mills not being present.

Karl September 9, 20158:24 PM

10 To consider the option of having poll cards printed for the forthcoming election
Cost of approximately £800.  Cllr. Munro thought that the poll cards are one of the best ways of getting people to know there is an election taking place.  Cllr. Munro proposed that they were, it was accepted.

Karl September 9, 20158:29 PM

11 Public Spaces Protection Order (Cllr T Munro)


Unfortunately this has not moved forward, mainly due to August being a recess month at BDC and the anti-social behaviour team at BDC are critical to this.
A working group consisting of Cllrs. Green, Ellis & F Raspin was established.  As vice chairman Cllr. F Raspin would coordinate the first meeting and the clerk would liaise with BDC.
Karl September 9, 20158:34 PM

12 Risk Management
More quotes were obtained, which we all considerably more than the quote previously obtained from Stallard Kane of £500 per year.

Cllr. Munro proposed that Stallard Kane were chosen, Cllr. J Raspin seconded.  Approved.

Karl September 9, 20158:36 PM

13 Neighbourhood Plan (Cllr S Maiden)– to consider the following proposals:-
Cllr. Maiden updated on the meeting that took place last week at which Joe Dugdale from Rural Action Derbyshire gave a presentation.

The group decided that on advice, a neighbourhood plan would be more beneficial.

Karl September 9, 20158:40 PM

13.1. The parish council adopts the parish of Whitwell as the defined area for the purposes of developing a neighbourhood plan.
Approved.

Karl September 9, 20158:46 PM

13.2. The parish council investigates the possibility of Whitwell and H&BPC working together to develop a neighbourhood plan with a defined area being the parishes of Whitwell and Hodthorpe and Belph.  The lead council within this proposal being Whitwell Parish Council.
Approved.

Karl September 9, 20158:52 PM

13.3. The parish council creates a specific budget heading within its budget for “Neighbourhood Plan” and that this budget head is allocated £1,000.
Cllr. J Raspin proposed that it is accepted and the money comes from reserves. It was seconded and approved.

Karl September 9, 20159:02 PM

14 Correspondence:-
14.1. DCC – Community Transport Consultation http://www.derbyshire.gov.uk/shoppingbuses

Cllr. Munro summarised the proposal for members of the public present.  Noted.

14.2. DCC – PROW Review Consultation http://www.derbyshire.gov.uk/rowreview

Noted.

14.3. Resident – Spring Street and Spring Street Car Park

The Clerk informed that the car park is BDC property.  The letter concerned the pedestrian exist which exists straight on to the road and that a section of the road is not properly finished.  To be copied to BDC and DCC.

14.4. Barker Barnett – Alkane UK Ltd – Whitwell Energy Park, Southfield Lane, Whitwell.

Update on the current Alkane Energy Park.  Alkane will be shortly submitting a scaled down plan for backup electricity generation on the current site, consisting of a single extra generator.

14.5. Tarmac – Cllr G Webster

A letter from Tarmac was received with condolences on the death of Cllr. Webster.

14.6. DALC Circular No. 20/2015 – Transparency code/NALC/Legal updates/community rights/WWI memorial funds/health assessing potential employees/DCC community transport consultation/vacancies.

Noted.

14.7. DALC Circular No. 21/2015 – DALC AGM/DALC President and Vice Presidents nominations 2015-16/Vacancy.

Noted.

14.8. DALC Circular No. 22/2015 – Training.
Cllr. Maiden proposed that the Clerk attend the budget setting training, which is included in the DALC subscription so there is no extra cost for the training.

Karl September 9, 20159:07 PM

14 Correspondence:-
14.1. DCC – Community Transport Consultation http://www.derbyshire.gov.uk/shoppingbuses

Cllr. Munro summarised the proposal for members of the public present.  Noted.

14.2. DCC – PROW Review Consultation http://www.derbyshire.gov.uk/rowreview

Noted.

14.3. Resident – Spring Street and Spring Street Car Park

The Clerk informed that the car park is BDC property.  The letter concerned the pedestrian exist which exists straight on to the road and that a section of the road is not properly finished.  To be copied to BDC and DCC.

14.4. Barker Barnett – Alkane UK Ltd – Whitwell Energy Park, Southfield Lane, Whitwell.

Update on the current Alkane Energy Park.  Alkane will be shortly submitting a scaled down plan for backup electricity generation on the current site, consisting of a single extra generator.

14.5. Tarmac – Cllr G Webster

A letter from Tarmac was received with condolences on the death of Cllr. Webster.

14.6. DALC Circular No. 20/2015 – Transparency code/NALC/Legal updates/community rights/WWI memorial funds/health assessing potential employees/DCC community transport consultation/vacancies.

Noted.

14.7. DALC Circular No. 21/2015 – DALC AGM/DALC President and Vice Presidents nominations 2015-16/Vacancy.

Noted.

14.8. DALC Circular No. 22/2015 – Training.
Cllr. Maiden proposed that the Clerk attend the budget setting training, which is included in the DALC subscription so there is no extra cost for the training.
A member of the public queried item 14.6 and WWI memorial funds and that there is some damage recently caused to our memorial, could these funds be used to repair it.

Karl September 9, 20159:11 PM

15 Planning Matters
Demolition of two unauthorised extensions by previous owner and erection of new extensions at Gypsy Hill farm.  Noted.

Enclosure of recess in building with steel mesh fence at health centre. Noted.

A decision has been made on access at 16 Hangar Hill, permission granted subject to various permissions.

Karl September 9, 20159:13 PM

16 Progress Reports
Cllr. J. Raspin reported that the Playscheme Ofsted report was very good, but did not achieve Outstanding, which as a “temporary” facility of 3 weeks per year is not surprising, but fell down on not liaising with other local schools.

Karl September 9, 20159:14 PM

17 Date of Next Meeting 
14th October 2015

Karl September 9, 20159:20 PM

18 Fifteen minute public session for members of the public to comment on items discussed at this meeting (no decisions can be made on any items raised in this session)
A member of the public informed that since Cllr. Webster passed away that he had been made chairman of the Residents Association and that they have been discussing a plaque for in the memory of Cllr. Webster and invited the council to contribute.  Cllr. Munro informed he has already discussed several options with the centre manager and that the management committee is possibly the best forum to discuss it.

A member of the public queried the allowing of members of public to speak during the meeting and was informed of the standing orders etc.

Karl September 9, 20159:20 PM

19 To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the public and press from the remainder of the meeting on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.
Moved.

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