1 Apologies for absence
2 To record declarations of personal and disclosable pecuniary interests from members on any items to be discussed
3 To receive and approve requests for dispensations from members on matters in which they have a disclosable pecuniary interest (forms to be completed before the meeting)
4 Public Participation Session – to allow members of the public to speak to the meeting (no decisions can be made on any items raised in this session)
Cllr. Munro moved items from item 10 to this section.
A meeting with WPC and the acoustic consultant and BDC environmental health took place with the aim of reducing the noise.
It was agreed with them to carry out feasibility studies for a variety of measures that could be undertaken to improve the situation. The original contractor has responded with a variety of measures and also a senior member from the acoustic consultants.
What is being suggested is very comprehensive and thus costly, which the council will consider later in the meeting. The council will need to decide if it goes down the route of these measures or a complete replacement with a quieter system.
Environmental Health are also asking what WPC will be doing to control use of the skate park during the half term holidays.
Cllr. Munro explained that there are many options, often conflicting from different experts.
A member of the public asked Cllr. McGregor about the small fund for community projects that were in the DCC newsletter and if it could be used. He explained that there are certain requirements and that one of them is that it is a community group.
Another member of the public stated that some of the proposals seemed to have an element of “suck-it-and-see” and asked if the options had been graded on their likely success. Cllr. Munro stated that the most informed report came from the councils legal advisor who is also an acoustic engineer and that it was only received yesterday. The member of the public commented that the previous work done did quieten it down for a week or two, Cllr. Munro stated this was due to settlement and some issues with plates still coming loose and this was highlighted in the report from the acoustic consultant.
Another member of the public stated that a number of youths followed her up to Bakestone Moor and they were walking and riding in the road and that some stated in their conversations that they would be up there until 11PM and they weren’t school children.
A member of public asked about a rumour that 3 cherry trees at Bakestone Moor would be felled at the front of the recreation ground. Cllr. Munro stated it was 3 cherry trees at the cemetery that have been felled because they were a danger to high voltage power lines. Part of the rumour was that they were being cut down for floodlights to be installed, Cllr. Munro stated this is not happening and would be counter productive.
Another member of the public stated there is still an issue with the plantation area being used as a toilet. Cllr. Ellis stated that the handymen are working on getting that area so it can be kept cut back down which should help.
4.2. Members of the Parish Council and the public to discuss matters of importance with the County Councillor
Cllr. McGregor reported on the D2N2 and Sheffield City Region proposals. A devolution deal has been struck for Sheffield City Region, which Chesterfield and Bassetlaw councils have also signed up to. BDC have not signed up as members of it as they are looking more to D2N2 partnership. The Mayoral aspect will only cover South Yorkshire.
DCC are expecting more cuts in their government funding, as well as money that will need to be found for the new “Living Wage”.
Business Bolsover has a fund for tourism businesses in the D2N2 area. The fund as £350,000 available.
Cllr. McGregor ended on a more positive note that signage has been installed on the M1 to encourage lorries to use Jct. 31 of the M1 and along the A57. Also Tarmac (formerly LaFarge) have identified sites where signage for their own drivers/contractors could be improved and amended to help keep traffic out of Whitwell whilst the name was being updated from LaFarge to Whitwell.
A member of the public asked when the grit bins would be filled as there are reports that were are in for a bad winter. He had checked four grit bins, one is empty with a broken lid, two were half full and another full. Cllr. McGregor stated he does not know but he will find out and report the issues mentioned. Cllr. McGregor stated there is always a problem with people taking the grit for their own use when it is intended for use on the roads at specific locations. Cllr. Munro clarified that WPC has not previous joined any of the schemes where it takes responsibility for any of the grit bins so there are all DCC.
The police apologised for not being present due to a very busy night and had not been able to attended.
A member of the public asked who licensed scrap merchants as a friend had had a card and had someone take rubbish away, they paid £40 and a couple of weeks later the rubbish was found by Chesterfield Council in Eckington. Cllr. Ritchie was aware of it and that it is in hand at Bolsover as there is a large amount of good information. All such services should have a Waste Carrier License that you should ask to see.
Cllr. J Raspin stated that the speed sign from Hodthorpe to Whitwell was obstructed and could not be seen.
4.3. Members of the public to discuss matters of importance with the Councillors present
The government is changing s106 planning rules with regards to affordable housing and starter homes.
Cllr. Ritchie is on the crematorium committee and attended a meeting at the crematorium followed by a full tour of the facility including the newly re-developed parts.
5 To consider for approval the minutes of the Meeting of the Parish Council held on 9 September 2015
The minutes were accepted as a true record with a correction as to which Cllr. Raspin an item referred to.
6 To consider any matters arising (for information only) from the Minutes of the Meeting of the Parish Council held on 9 September 2015
7 Accounts for approval and payment
8 Financial Reports
Bank reconciliation – Cllr. Ellis undertook this.
9 Notice of Conclusion of Audit
10 To consider controls to manage the impact of the skate park (Cllr T Munro)
11 Notice of election of a parish councillor
12 To consider elections to the Allotments Working Group
13 To approve the £30 submission fee for the General Power of Competence
14 Whitwell Cricket Club Success (Cllr T Munro)
15 Armistice (Cllr T Munro)
The Clerk informed that the road closure has been applied for and that she has contacted the police. The RBL informed that the Holmefield Arms has raised £70 towards the £100 fee for the band to play. The parade will start at Claylands coming down Bakestone Moor. Cllr. Mills informed that all councillors are entitled to parade.
16 To consider responding to the DCC Minor Maintenance Scheme Consultation
17.1. BDC – Invitation to Chairman’s Charity Brass Band Concert
17.2. Creswell Crags – Invitation to the launch of ‘Hyena!’
17.3. First World War: Different Perspectives event on 16.10.15
17.4. Mr Widdowson – local film
17.5. Whitwell Primary School – safety barrier
Cllr. Munro as Chair of Governors provided more clarification on the issue. Cllr. Munro suggested asking the handymen if they could think of a solution as they are very good at that kind of problem solving. Cllr. Ellis suggested a “Stop Line” like you see on train platforms so parents can educate children to stop at that line. Cllr.Munro suggested contacting Trustseal as they are a highways contractor. A member of the public suggested a red stop line with a green stop box behind it for children to stop in.
17.6. Whitwell Community Centre – Whitwell gala
17.7. Rotherham Local Plan
17.8. BDC – draft statement of principles made under the Gambling Act 2005.
17.9. DCC – Parish & Town Council Liaison Forum
17.10. DALC Circular No. 23/2015 – Employment/Planning/Transparency/CILCA/Banking/ Councillor Induction/Vacancies
17.11. DALC Circular No. 24/2015 – CILCA/Vacancy
18 Planning Matters
18.1. 15/00495/OUT – Outline planning application for the erection of 6 units with associated car parking, The New Middle Club, Welbeck Street, Whitwell.
Cllr. Ellis has concerns on parking overspilling on local roads as there currently is not enough parking for local residents as it is, even with two spaces per house.
The council has concerns about the density of housing, vehicular access and parking given the current difficulties with access and parking.
19 Progress Reports
Cllr. J Raspin presented a written report on the summer playscheme.
Cllr. Green informed that she had not been able to attend the Parish Council Liaison at BDC due to university commitments and would like to step down so that someone else could attend instead. This will be an agenda item for December.
20 Date of Next Meeting
21 Fifteen minute public session for members of the public to comment on items discussed at this meeting (no decisions can be made on any items raised in this session)
A member of the public asked if the handymen could do a survey on the bins. Cllr. Munro suggested this was DCCs job to know where they are and the states of fill.
A member of the public asked how having the gala at the school would affect having a licensed bar. Cllr. Munro stated it shouldn’t as they have had one previously.
Cllr. Ellis asked if the access the developers of the New Middle Club wished to use was public or private? Cllr. Munro stated that was something for the planners to look at.
22 To consider a resolution under the Public Bodies (Admission to Meetings Act 1960) to exclude members of the public and press from the remainder of the meeting on the grounds that publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted.