Whitwell Well Dressing 2012 – Photos

The 40th year of the Whitwell Well Dressing saw an impressive display of 3 scenes, one created entirely by the members of the Scouts and Guides without any adult help.

The rain (mostly) held off, the sun shone (on and off), the band played, people sang, drank tea and ate scones whilst being entertained by Casper and the Fleas – Whitwell’s very own ‘Uke’ rock band.

Hopefully the Scouts and Guides have raised themselves some well earned funds in the process.

Whitwell Well Dressing 2012

The 2012 Whitwell Well Dressing Festival will commence on Saturday 7th July from 1PM with a parade around the village and celebrations at the two village pumps.

This year is the 40th year for the Well Dressing Festival in Whitwell and to celebrate the Scouts and Guides have produced a book showcasing many of the designs over the years.

Karl | Whitwell Parish
Karl | Whitwell Parish

Whitwell Parish Council Meeting – 11th April 2012

For the sake of clarity: These are not official minutes of the Whitwell Parish Council.  These are notes taken and produced by Whitwell.info for the benefit of the community so that you may see the discussions and reasons around the decisions made, not just that a decision was made on your behalf as a resident.  Whilst we strive to make them 100% accurate, mistakes do unfortunately happen – If you spot a mistake, please let us know so that we may correct it as soon as possible.

We recommend that you read these notes in conjunction with the Whtiwell Parish Council meeting minutes when they become available from the Community Centre or on the Parish Council Website.

In Attendance

  • Cllr. Scott Ellis
  • Cllr. Sandy Frow
  • Cllr. Stuart Maiden (Chair)
  • Cllr. Viv Mills
  • Cllr. Jeanne Raspin
  • Cllr. George Webster
  • Norma Woolley (Clerk)
  • Barrie Woodcock (Financial Officer)
  • Cllr. Duncan Kerr
  • PCSO Fox (Clowne)
  • 11 members of the public

1. Apologies

  • Cllr. Viv Mills
  • Cllr. Tom Munro
  • Cllr. Ken Stevenson

2. 15 Minute Open Forum

2.1 County Councillor

As Cllr. Stevenson was not present there was no report.

One member of the public highlighted that the kerbstone on the cenotaph has not been re-set.

2.2 Police

PCSO Fox gave the crime figures for March 2012, they were:

  • 3 Theft
  • 5 Criminal Damage (1 Detected)
  • 1 Assault (Detected)
  • 3 Violence (2 were the same incident)
  • 1 Drug Related

This was an improvement on the figures from February. In terms of nuisance, PCSO Fox stated that there has been a reduction in reports with the team covering the area, with nuisance letters being sent and home addresses being visited. There had been 25 incidents of Anti-Social Behaviour previously and the last month there have been two up to now. BDC and the police have handed out leaflets to parents explaining their responsibilities with regards to anti-social behaviour.

PCSO Fox added that a speed gun request has been put in.

Cllr. Frow asked if PCSO Fox was aware that on Good Friday there had been kids around the Community Centre and had kicked a football through the kitchen window. This was next to the washing up area, thankfully nobody was injured. She complained that the youths are not stopping and asked why there cannot be zero tolerance. She wanted to know what is being done about it as it is not enough to give crime figures. She stated that WPC knows that letters have been sent but there is no improvement. PCSO Fox responded that there is ABC after two letters have been sent. If a breach occurs it would depend on the child how it was treated. Cllr. Frow stated that WPC is paying for the Community Centre and Recreation Ground to be repaired. The kids are not taking notice.

PCSO Fox explained that the police have asked for youth services but there is no funding. They looked at the option of a youth centre. If people get caught causing damage it will go on record but they need to be caught for example by CCTV, descriptions, names etc. Cllr. Frow stated that she does have a crime number.

PCSO Fox stated that the section was not working on Good Friday due to funding. She requested that everyone keeps reporting the incidents adding that it had worked in Clowne and Creswell. However the figures are not high enough in Whitwell for a dispersal order. People need to ring in incidents at the time they are happening not after.

One member of the public stated that there is a problem in that villagers do not want to trouble the police each time as they know the police are busy. However people are getting fed up now. PCSO Fox appreciated that and emphasised that everyone is doing all they can. Another member of the public stated that it is clear that the frontline are doing all they can but they need to get funding to support them.

Cllr. Frow raised concern about the number gathering in the village. PCSO Fox stated that they need people to ring in incidents as the police cannot split groups up unless they are causing a problem. Some are just meeting and chatting.

A member of the public asked if the CAN Rangers are doing anything. PCSO Fox stated that they tell the CAN Rangers what problems there are but she is not aware if anything has been fed back as Whitwell is not her area. The member of the public stated that WPC should contact the CAN Rangers and ask what they are doing. PCSO Fox agreed to feed this back to PCSO Lee and PC Taylor.

A member of the public highlighted that by the estate on Southfield Lane people are parking on the pavement preventing people with mobility scooters getting past. Another member of the public highlighted a problem with people parking in the turning area of Bridge Close making it difficult for some to get out of their drives. Another member of the public highlighted that on Hillside people are blocking access to driveways as the road in narrow and they are parking opposite.

2.3 District and Parish Councillors

A member of the public informed Cllr. Webster that the street sign on The Green is missing. Cllr. Webster explained that it is in a garage at the moment as it was not put up properly. It was therefore taken down and will be put up again next week.

Cllr. Kerr stated that in terms of Alkane the H&CA has had no contact and they are speaking to BDC. Alkane has not made contact regarding the Environmental Impact Assessment. H&CA have re-valued the site and reduce it to £150,000. There is an option of buying it with buy-back at a lower price.

Cllr. Webster stated that yesterday approval was received for the Enterprise Zone at Markham Vale. BDC have joined forces with Sheffield City Council. Cllr. Webster had brought a copy of the website for the councillors to review. He stated that there should be at least 5000 jobs guaranteed on the site. If we get ‘big hitters’ it should be a success. Having Sheffield City Council onside should help. A member of the public asked who people should contact to set up on the site. Cllr. Webster is to provide a copy of the page.

A member of the public stated he had attended to discuss a skate park. People complain that young people are on the streets causing problems but there is nothing for them to do. Cllr. Maiden has invited Mr. Cook to attend the Initiative Group following his letter to give ideas on what he wants for a skate park and where. The biggest problem is finding the money. One local park recently cost £175,000. As a council, Cllr. Maiden doubts that this is affordable and so WPC need to know the most important bits. There will be a meeting at Bakestone Moor towards the end of the month. He would be grateful if the five young members of the public present go along too and support Mr. Cook.

A member of the public asked if a skate park was not feasible could Whitwell have Extreme Wheels like Creswell. Cllr. Maiden responded that the issue was money but added that it could be an option.

Another member of the public asked where the young skate now. A member of the public responded they go to Clowne. They did skate around Hillside Stores but they called the police. They can go to Worksop but it costs £2.10 for a return bus ticket. If they go to Sheffield there is a charge to skate indoors.

Cllr. Maiden stated that WPC are aware or the problem and agreed that something needs to be done.

The young members of the public left their names and phone numbers so that WPC can contact them about the Initiative Group meeting.

A member of the public suggested that the Robinsons advert for grants could be an option.

Another member of the public asked if WPC wanted photographs of what is required. Cllr. Maiden responded that WPC have seen some but they do not know if that is what people want. He added that Mr. Cook has been given the details of what has been looked at.

A member of the public asked if the money the WPC has put aside could be used to fund a minibus for the children to go to Sheffield. A member of the public stated that a bus had been provided in Warsop to go to Leeds adding that it is not fair that Clowne and Creswell get parks but not Whitwell.

Cllr. Kerr stated that HBPC have put in for Extreme Wheels in Hodthorpe and if they work with WPC they would only get half of the money. It costs £10,000 for 30 sessions at a discounted rate. He stated that it is important to know what the councils want to do in the future. Cllr. Kerr suggested that WPC could apply and HBPC share.

Cllr. Maiden suggested that if Alkane does not go ahead AIRSOFT (similar to paint-balling but with sponge balls) could be put on the site. Cllr. Kerr agreed that it would be a good site as it is close enough for people to gather but far enough away to avoid concerns about noise.

A member of the public observed that the woods at Bakestone Moor are not used. Cllr. Maiden stated that he has given website details to Mr. Cook about a BMX track which could go between the trees. He added that when WPC sort the path at Bakestone Moor allotments that the soil could be put on that site to build jumps etc.

A member of the public queried the minutes of the last meeting. There is a reference to fencing at the allotments in the accounts and he wondered where this was. Mr. Woodcock stated that it was a length of broken fencing behind a plot on Mill Lane.

Cllr. Ellis observed that the dog-poo bins by the quarry are full and need emptying. Cllr. Webster stated that he has mentioned it this week.

Cllr. Raspin queried that as it is a new financial year should there be a discussion on a gardener. Cllr. Maiden stated that this would be later in the meeting.

3. Resumption of Standing Orders

  • Moved

4. Matters Arising from Item 2

Cllr. Maiden requested that WPC write to the CAN Rangers to ask what they are doing in terms of anti-social behaviour.  Cllr. Webster acknowledged that there have been extra patrols on Friday and Saturday nights.

5. Approval of the Minutes of the Last Meeting

There were no required changes.  The minutes were approved.

6. Matters Arising from the Minutes of the Last Meeting

Cllr. Webster: 2.3.2. BDC litter picked the grass verge and collected 20 bags full. Cllr. Webster was surprised by this.

It was queried whether the Fire Safety Officer had been invited to the June meeting. The clerk confirmed that they have been invited to the Open Meeting.

Cllr. Raspin queried item 10. Cllr.Frow stated that there has been no progress on the policies as she is waiting for Cllr. Munro to return from holiday.

Cllr. Frow stated that in relation to item 12 she had a meeting with Tom Berris to raise concern that setting up a youth club comes down to money. There are dinner ladies at the school who would like to run a club. DCC will pay for CRB checks and train people. Cllr. Frow wants to get a youth bus into the village. Cllr. Maiden stated that the youth service is running as it is at the moment as no decision has been made. Somebody is looking into what can be done. Cllr. Frow stated that they had said they will try to get the youth bus as soon as possible. It will not be easy to get a youth club going but Cllr. Frow is hoping to get support and training. She would prefer to have training for youth workers. Cllr. Raspin stated that a management committee will be needed adding that WPC could help with this. Cllr. Frow suggested that Bakestone Moor could be used two nights a week. There has been no comeback regarding the bus. Cllr. Frow stated that WPC will have to write and push for it.

Cllr. Webster stated that for item 17 apprenticeships, Mike Gibson will come and talk on 13 June.

Cllr. Raspin gave an update on the playscheme. She stated that it was brilliant. Cllr. Raspin attended for a day and was impressed. Cllr. Frow agreed saying that WPC can be proud of the staff who put in a lot of effort.

Cllr. Raspin stated that the presentation of the MUGA that Cllr. Maiden attended was at very short notice but asked that the councillors be emailed about such meetings in case more of them can attend as well. Cllr. Maiden stated that there will be a presentation on 17 April to WPC including samples. A MUGA can be 18m x 13m to football pitch size. Cllr. Maiden asked the councillors to think of questions ready for the presentation. Cllr. Webster asked if it is the same as at B2net. Cllr. Maiden stated that it is not real grass and is not astro-turf.

Cllr. Maiden suggested to Cllr. Kerr that HBPC may want to attend. The meeting will be at 7pm.

7. Accounts for Approval and Payment

There were no queries. Cllrs. Ellis and Webster signed the cheques.

8. Financial Reports

Mr. Woodcock had no concerns but a couple of items were slightly over. Cllr. Maiden highlighted items 8, 12 and 45. Mr. Woodcock stated that item 45 is the whole of the playscheme. Cllr. Maiden stated that there was overspend but it is only a small amount of the whole budget. Item names are to be changed next month.

9. Correspondence

Cllr. Ellis queried item 1 on the list of items not requiring a decision. This was from BDC regarding a street sports programme which would bring activities to the village. It needs a venue. Those interested should respond by 30/3/12 and so the deadline had been missed. It will cost £72/week for 10 weeks. It was agreed to respond acknowledging that the deadline had been missed however the letter had arrived after the last meeting. WPC is interested in the programme.

There was a response to Mr. Woodcock’s letter to the Street Cleaning Manager at BDC regarding litter-picking. Someone had been sent to pick at Boaler’s corner. The centre of the village and Welbeck Street are picked on Fridays. The Street Cleaning Manager would be happy to discuss any other concerns. Cllr. Maiden stated that WPC should respond suggesting that the cleaning takes place earlier in the week as the problem occurs at the weekend. The councillors agreed to this.

Dan Wild from the cemetery contractor had raised concerns. A photograph was circulated around the table. The photograph had been taken by an operative at the cemetery of the compost heap for visitors. The heap is intended to reduce landfill but the operatives are having to deal with other waste which is encouraging rats. The other waste includes dog waste, knives and scissors. Mr. Wild asked that WPC request people dispose of their waste properly. Cllr. Maiden suggested another sign be put up more clearly.

Cllr. Frow asked if there are notices about wreaths etc. Cllr. Maiden stated that the sign is over all. Cllr. Raspin suggested the sign should include the word “respect”. It was agreed to put up a notice before the weekend.

10. Planning Matters

Cllr. Webster declared an interest and left the room.

There were no planning matters.

Cllr. Webster returned to the room.

11. Progress Reports

Cllr. Ellis asked for advice. He had thought of BMX or mountain bike track around the woods. He is part of a club that is racing this weekend and a track could easily be built. Cllr. Maiden stated he should take this to the Initiative Group meeting. It would be necessary to look at the site first.

12. Date of the Next Meeting

The next meeting will be on 9th May 2012, this will be the AGM.

13. 15 Minute Open Forum

A member of the public asked if Cllr. Webster was aware of the BDC correspondence (as he had already left the room when it was raised). Cllr. Frow stated that it was passed the date for response. She asked that he have a word about WPC being interested.

A member of the public asked about jumps. The council had taken them down last time they put them up. Cllr. Maiden explained it was because the children had not had permission to put them up. He added that WPC need to be careful of people hurting themselves and legislation. The member of the public asked where they could be sited. Cllr. Maiden stated that it is up to the children. The member of the public stated that there is a patch of land near the big tree on Bakestone Moor park which is not used. Cllr. Maiden stated it should be looked at at the Initiative Group meeting. Cllr. Ellis stated he would make sure that all the young members of the public know about the meeting.

A member of the public stated that there is already a MUGA. Cllr. Maiden stated that this would be different possibly with floodlighting depending on the cost. It would be at minimum tennis court size. The member of the public asked if people would have to book to use it. Cllr. Maiden stated it may be free but if floodlit there would be a charge for the electricity. He acknowledged that the young members of the public were raising valid questions and it was great that they were raising them.

A member of the public asked if the children paid for the lighting themselves would it be put in. Cllr. Maiden responded that it would be very expensive.

A member of the public stated that some people have been damaging the park and WPC are paying for the repairs. He stated that the young members of the public present need to tell their peers to stop this. One of the young members of the public stated that they have done. Cllr. Maiden added that what WPC are paying to repair could be used to pay for more facilities. A member of the public highlighted that in Langwith a shop had a collection for youth facilities but this is not being done in Whitwell. Cllr. Maiden stated that as a council WPC would not be looking for the public to pay. It is expected to cost £100,000.

A member of the public stressed that everything needs to be respected. Cllr. Kerr suggested that if the children pay towards the facilities they may respect them more. Cllr. Maiden stated that this could be looked at at the Initiative Group meeting.

A member of the public stated that his mother says that in Whitwell people are paying the most in taxes so it is not fair that the facilities are not being provided. Cllr. Maiden stated that the big problem with going to the funding bodies is that they look at where money has been given to in the area before and as Whitwell is not far from Worksop and Clowne etc we may not get it. This needs to be considered. Cllr. Maiden stated that it is great that the young members of the public attended and stayed all the way through. He reminded them to speak to Mr. Cook and look on the internet for ideas. A member of the public stated that when he was looking before Christmas there was a jump on eBay for £700. Cllr. Maiden stated that this is the kind of information needed. It would be good to find out what places do with the equipment when it is replaced. Cllr. Maiden promised to inform the young members of the public when the next meeting happens.

A member of the public stated that in Warsop the parked was locked up because of the damage done to the equipment. Cllr. Maiden stated that this is an issue. When the money has been spent on purchasing the equipment there is no money to repair it. WPC spent more than £3,000 repairing the Recreation Ground and this was more than had been budgeted for. Cllr. Maiden suspects that this was caused by youths from other areas.

A member of the public stated that there are a lot of youths from Clowne and Creswell getting drunk outside Pizza Time.

14. Resolution to Exclude Members of the Public

  • Moved


Whilst leaving one of the young members of the public thanked the WPC for listening to them.

Whitwell Parish Council Meeting – 14th December 2011

For the sake of clarity: These are not official minutes of the Whitwell Parish Council.  These are notes taken and produced by Whitwell.info for the benefit of the community so that you may see the discussions and reasons around the decisions made, not just that a decision was made on your behalf as a resident.  Whilst we strive to make them 100% accurate, mistakes do unfortunately happen – If you spot a mistake, please let us know so that we may correct it as soon as possible.

In Attendance

  • Cllr. J Burdett
  • Cllr. S Frow
  • Cllr. S Maiden (chair)
  • Cllr. V Mills
  • Cllr. T Munro
  • Cllr. J Raspin
  • Cllr. G Webster
  • Barry Woodcock (clerk)
  • PC F Taylor
  • Mr A Lowrie
  • 5 Members of the public

1. Apologies

  • Cllr. S Ellis
  • Cllr. K Stevenson

2. 15 Minute Open Forum

The format of the meeting was briefly explained to Mr Lowrie and the chair proposed that Mr Lowrie’s item (2.4) be moved in front of the other items so as to not unduly delay him. This was agreed by all.

2.4 Mr A Lowrie, Street Services Manager, Bolsover District Council

Mr Lowrie was invited to attend the Parish Council meeting by the council due to the problems with litter in the village and complaints from parishioners since the retirement of the local litter picker.

  • Bolsover District Council carried out a review of street services which included the studying of industry standards.  It found that productivity and performance levels were not high due to over-resourcing in some areas and under resourcing in others across the district.  It also found that there is more ground maintenance than street cleaning.
  • The village litter picker finished on grounds of ill-health and figures show that Whitwell does not warrant a permanent picker on a like for like basis.
  • Bolsover District Council (BDC) is now looking at all part-time staff across the district, there are currently nine working between 15 and 37 hours per week and reviewing how the service can be delivered.  BDC want to avoid any redundancies. Three are in in Bolsover, two in Shirebrook, one in Tibshelf, one in Pinkston/South Normanton.
  • Other places within Bolsover District may be treated the same as Whitwell in the future.
  • The new structure of cleaning was agreed in June, to be effective from September 2011, with a target to be in the top 20% of performance, value for money and customer satisfaction in the country.
    • As part of this a satisfaction survey will be carried out every year.
  • Members of the public were unhappy that residents of Whitwell pay the same council tax as other parishes but do not appear to be receiving the same level of service and that there are three cleaners in Bolsover.  It was asked if they all in Bolsover town?
    • Mr Lowrie responded that he is not responsible for council tax and his role is not primarily concerned with the amounts of tax paid by one area or another, but with the fact that different areas create different problems with littering such as anti-social behaviour which can take a disproportionate level of resources.
    • The aim of BDC is to meet its statutory obligations for street cleaning as set out by the government.
    • There is one cleaner in Bolsover town, one is deployed to surrounding areas and the other is currently on long term sick leave.
    • All cleaners/pickers will be part of the review being undertaken.
  • Mr Lowrie went on to explain (after a question was raised) that there is a picker in Clowne who is based in Clowne and another in Creswell who is based there and that they will also be part of the review.  If they retire they will not be replaced.  Mr Lowrie stated that he cannot make a decision for Whitwell based on what happens in Creswell or Clowne.  In Barlborough there is a part-time litter picker who splits his time one day in Barlborough and one day in Whitwell.  He has scheduled and responsive work which mean that he is deployed where there are reports of littering.
  • A member of the public asked that when the BDC offices move to Clowne will there be more cleaners in Clowne?  Mr Lowrie said that his decisions are not based on where the council offices are.
  • A member of the public asked if dog fouling came under his remit.  Mr Lowrie confirmed that cleaning did, but the causes of the problem came under Environmental Health for enforcement.  He was then asked if there was still a dog warden as they were rarely seen in Whitwell.  Enforcement is carried out in areas where large numbers of reports are received.
  • It was felt that despite Mr Lowrie stating that BDC do deal with complaints of dog fouling that nothing was actually being done and that the contact centre did not take reports seriously – despite the problem on Welbeck Street causing people having to walk on the road to avoid it.
  • One member of the public complained that they had mess from horses on their house and when reporting this were laughed at. He suggested that cameras be put up adding that a lot of people are wanting help but not getting it. Mr Lowrie agreed he would report back regarding the cameras. Cllr. Webster stated that if possible people should get photographic evidence which makes it easier to prosecute people.
  • PC Taylor suggested using the mobile CCTV van used for litter patrols.  Mr Lowrie stated that BDC look at the figures for service and complaints for where to take action.  In terms of Whitwell they are not top of the list.  He will ask the enforcement group to use the mobile CCTV if possible.  PC Taylor stated that the camera van had been used for dog fouling on Butt Hill.  If lots of people ring in it will help.  She will take up the issue with the CAN Rangers.
  • Mr Lowrie stated that when there is a genuine problem, an education day may be used.  This will involve people in hi-vis jackets stopping and talking to dog walkers.  It does have an impact.
  • Cllr. Frow returned the discussion to litter stating that there was not a problem in Whitwell when there was a man in Whitwell who did the picking.  They lived here and were proud and would pick litter regardless of being on/off duty.  Other than Cllrs. Webster and Munro who does it now?  Cllr. Frow stated that a letter has been sent to BDC but Bolsover did not answer the question.  As it is in the Bolsover remit, Cllr. Frow asked why they cannot devolve money to Whitwell to hire someone.  There is litter top to bottom of High Street.  Cllr. Frow recognised that it is the people in Whitwell who litter but it is worse than it was.
  • Cllr. Maiden stated that he recognised that there are budget restrictions but the timing of the current service is a problem.  The cleaning is done on a Friday and so within 24 hours the village is no better off.  Cllr. Maiden asked how many hours was the previous litter-picker paid for and how many hours are the current pickers paid for?  Cllr. Kerr had suggested an agency arrangement to Cllr. Maiden whereby BDC pay WPC to do the work.  He added that the two should work together and that the view around the table favours the agency approach.  Cllr. Frow added it would be nice to have some input.
  • Mr Lowrie responded that the picking is on a Friday and can look at the rota etc. but the resource they have is the resource they have got.  Cllr. Maiden stated that he accepts that it could mean that someone else may end up with Friday and the same problems.  An agency agreement may be better.  Cllr Maiden asked if the pay included travel; Mr Lowrie responded it does not.
  • Mr Lowrie stated that the previous village litter-picker was paid for 30 hours over six days.  The resource now allows for six man hours per week of pure litter picking; the large sweeper which has just spent a week in Whitwell; bin emptying; and the small sweeper every 10 days.  Cllr. Frow commented that this did a good job on the leaves.  Mr Lowrie continued that looking at dedicated Whitwell litter picker, that it has not gone to the council yet, but the plan is that no town in the district will have a barrowman it would be part of the team for the area.  He added that he could discuss an agency arrangement but it would not necessarily be enough.
  • A member of the public asked if Mr Lowrie was in charge of bin collections as these had been reduced saving paying 5 men and he was quibbling over paying one person for four hours per day.  Mr Lowrie stated that they are not quibbling.   There was a regional efficiency programme and in Bolsover there is poor performance and high resource which needs to be swapped.  It is early days but BDC have got to improve performance and want to be in top performing councils which will not be easy when reducing resources.  Waste collection and street cleaning have separate budgets and money cannot be moved between them.  Cllr Maiden suggested that the way finances worked was that they aren’t making savings as such that can be used elsewhere, that they are just given less of a budget to work with each year.  Mr Lowrie responded that as a rural district there is a low population density and as the budget is based on the population this effects the resources available.  Mansfield has double the budget of Bolsover, but Bolsover has three times more roadways and pavements to deal with and has to meet the same standards.  It is about trying to get it right.
  • Cllr. Maiden stated that WPC wants to be involved in discussions on Whitwell and highlighted that there are two views on cleaning and that they need to meet somewhere.
  • Cllr. Mills said that the start of the meeting Mr Lowrie had stated that street cleaning has got to be at an acceptable level.  She asked acceptable to whom?  Mr Lowrie responded government standards.  Cllr. Mills commented “not the people who see it”; Mr Lowrie responded “no!”  Cllr. Mills asked if the standard is available to which Mr Lowrie confirmed that it can be downloaded from DEFRA and can be found by Googling: Code of Practice on Litter and Refuse.  Mr Lowrie will email the link to the councillors if they have a problem.  He explained that the document is a public document explaining the standards, action methodology; parish council obligations, county council obligations and other statutory undertaker responsibilities.
  • Cllr. Mills asked when the review will be finished.  Mr Lowrie stated that it had been hoped for this year but the strategic alliance with East Derbyshire has put reviews on hold until the structural review has been concluded in February.
  • Cllr. Mills added that if Mr Lowrie is responsible for litter bins, does he know why the bin has been missing from by the school for three months?  Mr Lowrie did not.
  • Member of the public asked if Mr Lowrie can be emailed directly as emails through the switchboard area do not get through to the right department.  Mr Lowrie stated that if they do get emails directly they have to be sent back to Enquiries as it has to be on the CRM system.
  • Cllr. Raspin asked how many emails or calls warrant a response.  Mr Lowrie stated that they will respond to them all.  Cllr. Maiden asked to be kept up to date.  Mr Lowrie responded that he will include WPC in the next phase.  Cllr. Mills suggested she would like Mr Lowrie invited back to discuss refuse collection.

2.2 Police

PC Taylor reported the crime figures for November:

  • 8 crimes total
  • 3 theft
  • 2 violence
  • 2 criminal damage
  • 1 non-dwelling burglary


  • A member of the public asked about CCTV given that the nights are darker and crime would be going up.  There has been a house fire and gas pipe ripped from a property for the copper.  He stated that cameras are needed as the elderly do not feel safe and the police do not have time to be in the village constantly, especially in the middle of the night when a lot of the problems occur.  Cameras have been asked for for a couple of years but nothing has been done.  People will want to live here again if the crime levels are reduced.   People are scared to say anything because of reprisals.  It will save money by putting up cameras.  PC Taylor responded that cameras can be good but it depends on the resolution.  PC Taylor understands that they provide reassurance.  PC Taylor and PCSO Lee are not walking about at night but there are cars out patrolling.  Member of the public responded that if we pay for good quality at the start it will get sorted.  Why can it be done in cities but not villages?  Another member of the public responded that cameras are easily defeated by hoodies.
  • A member of the public asked if the report regarding people rooting through recycling bins had been reported.  PC Taylor confirmed that it had been received but she had not heard any more.  She added that there have been scenarios where front gardens have been emptied.
  • A member of the public stated that there had been mention of people in vans being stopped and details checked in terms of collecting scrap and asked if any had.  PC Taylor stated there had and been and some were caught without a license.  At the end of each period this will be reported on.  Cllr. Munro added that he has received one Ringmaster report.  PC Taylor added that they do ask about financial situations.
  • Cllr. Frow commented that where the Dickin merges with Scotland Street  when people rent the cottage they park on the road and it is dangerous.  There is a white van parking there at the moment.  She added that there are also problems in and around the Community Centre.    Cllr. Frow stated that she felt threatened by a gang hanging around the health centre.  On a visit to the Community Centre there was a lot of noise and the door was kicked in; there is also damage being done in the foyer.  Last night a gang was throwing things and screwing things up.  She added that someone else present had named them all and they had cleared.  Tim reported the incident but they are always told to ring and then nobody rings back.  Cllr. Frow observed that the dispersal order in Creswell has lead to damage in Whitwell.  It tends to start at 7pm in The Square.  When Tim locked up at 9pm one night there were 20+ on the bus and another lot getting on and that they all know each other and organise to meet on Facebook etc.
  • A member of the public added that it is the same with the thefts – they all know each other.
  • Cllr. Frow continued that the teenagers are coming in groups.  PC Taylor stated that she had received three names of teenagers from Whitwell who were coming into the Community Centre but admitted that the dispersal in Creswell is having a knock-on effect.  Dispersal is not an answer.
  • A member of the public stated that you cannot stop people coming to Whitwell, but it is the groups that are the problem.  PC Taylor responded that if they do hit hard, the groups get bored and move on.
  • The same member of Public stated that there is nothing in Whitwell for young people to do.  Cllr. Frow responded that WPC is trying to do this.  Member of the Public argued that that has been the case for the last 20 years and nothing has been done.  Cllr. Frow sated at WPC needs funding and that is the point of the questionnaires which focused on younger people.  PC Taylor stated that Ozbox was in Creswell but for it to be used in Whitwell it is dependent on uptake and there are very few taking it up.  For Game Zone they had to drag the kids to it.
  • Member of the public stated that in Mansfield Woodhouse they introduced teachers to the kids to help them learn a skill at the Community Centre making boxes etc.
  • Cllr. Maiden asked about progress with the vehicle surveys.  PC Taylor stated that VOSA let them down again by pulling out due to other commitments at the last minute.
A member of the public left.

2.1 County Councillors

In Cllr. Stevenson’s absence there were no questions for him.

2.3 District and Parish Councillors

  • Cllr. Munro raised concern about the concrete roofs that were not removed from Thacker’s garage.  He stated that it did not look safe and the brick rubble looked to have fallen out.  He emailed BDC to see if they were aware but there is no security on site.  Cllr. Munro stated that they need to prevent access due to the risk for the roofs falling in.  He was told that Steve Whittingham has inspected the site and considered it safe with no safety hazard.  Cllr. Webster responded that Mr Robinson reported and Cllr. Webster sent Mr Whittingham to look at it.
  • Cllr. Frow asked what was happening with the site, to which Cllr. Webster reported nothing has been done with the sale of the site because of the solicitors and the costs keep increasing.  The costs are now £70-80,000.  He added that there are problems with the land registry and he wants more information.  Cllr. Webster is on to Kevin Silleto daily to get site up for auction but have to go through the legal procedure first.
  • Cllr. Webster stated that several months ago the Peers Report on Certificate for Excellence and BDC was one of five in the country to get it.  There were five things to take action on:
    • Not published decisions in planning – this is now done
    • Delegated list for Bolsover – now done
    • Scripts for information given to tenants – now done
    • Choice lettings (bid for property) – in the latest report to circulate to Clowne contract centre on 11th January or Sherwood offices and to have it completed by end of January.
  • Cllr. Webster added that they had been awarded a silver medal for how good the council is.
  • A member of the public stated that work on Butt Hill had been started (old Biggins site).  Cllr. Maiden explained that there had been planning permission granted and now they have started building.  Member of Public stated he had heard there were plans to lift and make one level.
  • A member of the public stated that the new allotment agreements had been sent out using second class stamps yet most were to people in the village – at a cost of around £25.  He asked if it could be done more cost effectively as little items build up.  Cllr. Maiden stated they could look at this.  A member of the Public asked if there was any comment from Barry – no.  The member of the public was concerned that it may be a case of £25 here, £50 there and the amounts soon add up.

3. Resumption of Standing Orders

  • Moved

4. Matters Arising from Item 2

  • Need to be proactive – write to the enquiry desk at BDC regarding the unsatisfactory responses mentioned earlier in the meeting so that it is brought to the attention of senior managers.
  • WPC should write to VOSA copying in Derbyshire County Council (DCC) and the police regarding the dismay at their absence again to conduct the survey of abuse of the high lorry route.  Cllr. Maiden has seen four lorries in the last week and Cllr. Munro noted at least two were transporters for Steetly Dolomite.
  • Cllr. Raspin stated that she had seen a car transporter in Hodthorpe which had gone over the rail bridge.
  • Cllr. Mills stated that people need to ensure they get the CRM reference number if they contact the council so that it can be traced.
  • Regarding letter-picking Cllr. Mills stated that Mr Lowrie was not interested.  Can the Crown Prosecution service help with those on community service orders?  Cllr. Maiden sated an agenda item was needed.  Cllr. Webster highlighted that under the localism bill it may come to the WPC.

Cllr. Munro requested a window be opened as it was getting very warm.

5. Approval of the Minutes of the Last Meeting

There were no significant comments regarding the last minutes other than some typing errors on 2.2, 4 and 7.  The minutes were approved.

6. Matters Arising from the Minutes of the Last Meeting

Item 4: Cllr. Munro asked if there was anything in correspondence about street lighting.  Barry responded that the parishes would be consulted when a decision was made.

Item 12.2: Cllr. Mills asked about the notices.  Barry responded that Alastair Morley would be attending the January meeting.  There are now notices at the station and in the Community Centre.

7. Approval of minutes and recommendations of the Cemetery Committee held on 30th November 2011.

It was asked if there has to be a record if there are errors.  Cllr. Munro asked if it should be at the next cemetery meeting,  the clerk responded that there might not be one.  Cllr. Munro moved them.

The councillors had reviewed the draft agreement.  Cllr. Maiden stated that if agreed it could be taken to Hodthorpe to form a joint committee.  Cllr. Webster had no objections.  The clerk stated that if approved it is not set in stone as it is still a draft and Hodthorpe may have other proposals.

In paragraph five it stated percentage based on BDC figures for finance agreements.  Cllr. Maiden asked for a proposal to take the draft on.  Cllr. Webster moved the proposal and Cllr. Munro seconded.  There were no objections.

Regarding cemetery charges, Cllr. Munro explained that there is a set of proposed charges.  At the top by the contractor, at the bottom the charge by WPC but collected by the contractor for administration.  Of the set of charges (currently £610) the most expensive is £605 meaning a stand-still situation.  If Hodthorpe enter the agreement they will be in the ‘all category’, if not they will be ‘non-residents’.  The clerk stated that the burial admin fee by Whitwell of £50 & £100 is wrong; it should stated £150 & £300.  The minutes are correct.  Cllr. Munro sought the council approval to proceed.  Cllr. Webster moved and Cllr. Frow seconded.  Cllrs. Raspin, Munro and Webster were all in favour.

8. DCC Street Lighting Proposals

DCC are undertaking a review of the thoughts on turning off street lights at certain times.  WPC has not had much definite contact from  DCC yet.  Does WPC want to voice an opinion in this meeting?  Cllr. Maiden stated it is difficult without having the details of the proposals.  He has been to places with no lights and there have been no problems.  Places where lights go off at 11PM have had no major problems but Cllr. Maiden admitted it is disconcerting.  In principle, Cllr. Maiden is not against the idea but wants to know which lights.

Cllr. Burdett asked if DCC will ask the community and suggested that if there are two lights opposite each other then one could be turned off.  Cllr. Maiden stated that his understanding is that there will be consultation with WPC who can open it up to the public for their views.

The clerk stated that in Nottinghamshire a few months before there was a consultation and when the plans were done the parish councils got a say in the detailed consultation for their area.  He stated he cannot say if the parish councils were listened to but they had the opportunity to raise their views.  The clerk has been told it will happen in Derbyshire.

  • Cllr. Mills made a number of points:
    • There is a crime problem now.
    • It is a paper exercise – the lights will go off whatever.
    • Maps may be no use – if they are the same ones as used for the hanging baskets they are not right.
    • She would like DCC to agree to put the lights back on if crime increases.
  • Cllr. Raspin stated that she would like the statistics from other areas where lights have been turned off.  Cllr. Munro stated that South Yorkshire and Rotherham areas have already done this, it may be possible to use their figures.  Cllr. Maiden stated that it is already darker but the crime figures have reduced – Cllr. Mills emphasised that this is only reported crimes.
  • Cllr. Munro stated that the crime rate is low as a community.  Cllr. Mills added that anti-social behavioural will be a problem.  Cllr. Frow stated that the kids are going to the lights – if there are no lights they will go away.
  • Cllr. Webster asked if the cost of the gadgets to switch the lights off was known.  Cllr. Maiden stated they should wait for the information and then make comment.

9. Grounds Maintenance Contract 2012 to 2015

The clerk explained there had been a tender to start 1st April, he summarised the responses:

  • One was too small for the work involved and did not tender.
  • A tender was received from Town & Country Gardens.
  • A tender was received from Planteria, the current contractor.

One of the tenders as for £5569 per annum and the other £5184 per annum.

  • Cllr. Munro asked if WPC is happy with the current contractor and observed that there is a relatively low price difference.  The clerk responded that there have been complaints about the standard of work from councillors.  There have been three occasions over the last two and a half years and the answer was that work had been done in line with the specifications in the contract.
  • Cllr. Webster stated that in the playground they are cutting exactly as he wanted.
  • Cllr. Mills stated that the contract stated that they should cut up to the edges at the recreation ground and they don’t – there are nettles and brambles growing.  At the Dickin also they were told to do around the styles, it gets done a couple of times then goes back to not being done.  The contract states up to the boundary but they are not.
  • Cllr. Maiden stated that they had the handyman go round and show how the grounds must be maintained.  Are they keeping it in that state?  Potentially no.  Cllr. Maiden asked for other observations.
  • Cllr. Burdett asked what is known of the other company.  The clerk stated that another parish council had used them up to April 2011 and were satisfied.  They changed in the past year due to price.
  • Cllr. Mills stated the award should not go to Planteria.  Cllr. Maiden asked who was in favour of £5569 – it needs to be looked at on price. Cllr. Mills disagreed stating that WPC should look at quality of service.  Cllr. Munro asked the clerk if the council were entitled to know which quote came from which company, they are.
  • Cllr. Raspin asked if it had to be for three years – the clerk explained that that is the contract that was put out to tender.
  • The clerk explained that Town & Country based near Newark tendered £5184 and Planteria £5569.
  • Cllr. Burdett stated that the issues are a normal part of a contract.  Cllr. Maiden asked who was in favour of Planteria – he proposed to keep the current contractor as WPC know who they are.  Cllr. Webster seconded.  All present were in favour except Cllr. Mills.  The proposal was carried to look into the terms & conditions of contract.

10. Initiatives and Funding Groups

There have been no meetings for two months.  Cllr. Webster suggested starting again in January.  Cllr. Maiden suggested the 18th and Cllrs. Munro and Mills agreed.  Cllr. Maiden stated that he has got document for multi use games area.  The meetings will take place at Bakestone Moor at 7:30pm.

11. Accounts for Approval and Payment

  • Cllrs. Webster and Munro signed the cheques
  • Cllr. Mills queried item 10844 asking if it was new as the price was high – the clerk responded that it is for the service of the lawnmowers and other equipment.  Cllr. mills also queried 103387 asking if it was only for the allotments – Cllr. Maiden stated it was also for the cemetery.

12. Financial Reports

  • Cllr. Frow asked why the wages summary showed an overspend for the playscheme as she worked out it was not.  The clerk responded that 107% had been spent on payroll which was due to an additional specialist staff member.
  • Cllr. Frow stated she had not yet got a full report.  The clerk stated there was a £387 overspend.  Cllr. Frow stated she had kept a hold on the budget.  Cllr. Frow felt the insurance etc. should not be counted as consumables.
  • Cllr. Maiden suggested that this be looked at in the precept meeting with an item for insurances for all.  The clerk disagreed stating it would be better to have another heading for playscheme admin.
  • Cllr. Maiden queried an item in the budget monitoring report for £900 and the clerk informed this was for the land valuation on Station Road.
  • Cllr. Maiden observed that there was a £418 spent but not budgeted for – this money had come from the reserve for the item and was not actually an overspend as it had been put aside previously to finish that project.
  • Halfway through December 66% of the budget has been spent – it is on track.

13. Correspondence

  • The clerk stated that there is one item for discussion plus the list.
  • Cllr. Munro asked if the information in the letter November 8th re. GP Services is of interest to the general public as people worry about the future of GP services.
  • The clerk stated that the last item on the list was the Lafarge railway report – he had a copy if anybody wanted to see it.
  • The clerk stated that a public consultation ended in October and the findings were enclosed.  There were two proposals to tender for NHS services.  A FAQ document was enclosed.  The PCT has strong user view included and a decision will be made using the views.  The final decision was due on 7th December.  Cllr. Maiden emphasised that this does not affect patients of the Crags Healthcare service.
  • The clerk stated that he had received a tender for next years’ hanging baskets.  A total of £4662 + 10% discount for a three year contract, making the tender £4195.80.  Cllr. Frow asked if it had been decided to have a floral display.  Cllr. Maiden stated there had not been a decision.  He added that the tender is cheaper than at present and it should be discussed on the 4th January.  Agreed.

14. Planning Matters

Cllr. Webster declared an interest and left the room.

  • An application was received for a new fascia at Arrow Farm.  There were no objections. It was noted that they do good food.
  • 1 Vine Cottages on Sandy Lane has applied for a porch extension.  Cllr. Munro had no objection and Cllr. Frow seconded this.  Cllr. Maiden stated that it is a stone cottage and they are some of the oldest in the village so it needs to be in keeping.  Cllr. Munro stated he had no objection as long as it is in keeping.
  • There was a variation of condition to change the Welfare from 12 apartments to 11.  Cllr. Maiden had no objection stating it will be good to get it occupied.  Cllr. Munro observed that the flats are very small.
  • The application to prune four lime trees in from of 4 Lime Cottage, High Street had no objections as the trees will regenerate.

Cllr. Webster returned to the meeting.

15. Progress Reports

Playscheme – The playscheme had spoken to parents to change the name to appeal more to older children.  They aim to improve it by removing Easter but due to work most people want to keep it.  Therefore it will be four days at Easter and three weeks over summer.  The playscheme is trying to get local groups involved e.g. short mat bowls and try to involve years 7 & 8 children.  Cllr. Maiden asked about the financial impact.  Cllr. Frow stated they are trying to involve the groups so that there will be no major additional expense except expenses on consumable.  For Zorb balls there was a deal of less than £500 for a day.  It cannot be extended further due to the cost.

16. Date of the Next Meeting

The dates of the next meetings will be 4th January 2012 for the budget meeting and 11th January 2012 for the ordinary meeting.

17. 15 Minute Open Forum

  • A member of the public referred Cllr, Webster to the Welfare and asked why the notice had only just gone up to reduce the number of flats.  Cllr. Munro highlighted that Cllr. Webster had declared an interest in the planning and this may compromise his position.  Cllr. Webster stated he had no idea why the notice had only just gone up explaining that it is delegated not done by Planning.  Cllr. Maiden stated that the notification is only dated 7th December 2011.  Cllr. Webster agreed to ask Planning.
  • A member of the public asked if allotment agreements could be emailed and not posted.  The clerk will consider this.  The member of public also noted the minutes were single-sided when last month they were double-sided.
  • Another member of the public responded regarding the allotment agreements stating that emailing would need to be checked as they are legal documents.  He also asked what was being discussed in the review of the minutes earlier – it was confirmed to be water.
  • A member of the public stated that there had been discussion before about the handymen doing grounds maintenance.  Cllr. Maiden confirmed there had been but the machine they have is no use in the cemetery.  A new machine would cost £20,000 plus running costs –  the machine’s life-time is unknown.  Cllr. Munro stated it was resolved not to go down that route.  Cllr. Webster stated that in the localism bill grass cutting may fall to WPC.

18. Resolution to Exclude Members of the Public

The public meeting closed so that confidential matters could be discussed.  Cllr. Maiden thanked all for attending and wished them a merry Christmas and a happy new year.

Whitwell Parish Council Meeting – December 2011

The December 2011 Whitwell Parish Council meeting will take place at 7:30PM on Wednesday 14th in the Whitwell Community Centre meeting room as usual.

Once again the new cemetery contract is on the agenda, as are Derbyshire County Council’s plans around street lighting.

The full agenda can be found on the Whitwell Parish Council website.

Christmas Parade of Lights – Sunday 4th December 2011

The switching on of the Whitwell Christmas lights will take place on 4th December 2011.  Proceedings start at 5:30PM with the Christmas Parade of Lights leaving the Community Centre car-park, with Christmas carols and Whitwell Brass Band.

After the parade the lights will be switched on, hot-dogs will be available and the bar will be open with mulled wine and mince pies available.

If you don’t have your own lights for the parade you’ll be able to purchase from the Community Centre.

Whitwell Parish Council Meeting – 9th November 2011

For the sake of clarity: These are not official minutes of the Whitwell Parish Council.  These are notes taken and produced by Whitwell.info for the benefit of the community so that you may see the discussions and reasons around the decisions made, not just that a decision was made on your behalf as a resident.  Whilst we strive to make them 100% accurate, mistakes do unfortunately happen – If you spot a mistake, please let us know so that we may correct it as soon as possible.

Correction: Under item 2.2, Cllr. Mills suggested a two pronged attack on BDC not DCC and Cllr. Webster would chase it up with Sharon Gillett not Sharon George (also corrected in item 4).

In Attendance

  • Cllr. J Burdett
  • Cllr. S Ellis
  • Cllr. S Frow
  • Cllr. S Maiden (Chair)
  • Cllr. V Mills
  • Cllr. T Munro
  • Cllr. J Raspin
  • Cllr. G Webster
  • Cllr. D Kerr (District)
  • Cllr. K Stevenson (County)
  • B Woodcock (Secretary)
  • PCSO K Lee
  • Four members of the public

1. Apologies

  • Cllr. Burdett apologised for her late arrival.

2. 15 Minute Open Forum

2.1 County Councillors

  • Cllr. Stevenson noted that it had been quiet across Derbyshire County Council (DCC) in the past month, he then went on to express his thanks to everyone who had signed the petition with regards to winter maintenance by DCC.  There are currently around 4000 signatories with 7500 needed before the petition is presented to DCC on the 7th of December to trigger a full council debate on the issue.  Cllr. Stevenson said if this is not achieved he will still try and push for it to be debated.
  • Cllr. Stevenson reported that there have been other groups with mixed feelings regarding the street lighting consultation.  Cllr. Stevenson agreed that the argument for reducing the carbon footprint is fine.  However he disagreed with the argument that switching off of lights between 12am and 5am is not relevant to a lot of people.  He added that he would welcome the thoughts of Whitwell Parish Council (WPC) and stressed that it should be safety first and that the lights should help to protect people, even if they are dimmed instead of being switched off.
  • The barrier (handrail) on High Street and Worksop Road – at the last meeting requested that the barrier had been extended upwards.  Cllr. Stevenson raised this with DCC and got some dim looks as putting the barrier around the corner had been a safety factor.  BT then chipped in as under safety regulations they need to be able to open their green boxes at 90 degrees for their people to work on them.  Some of the barrier going down High Street therefore had to be cut off.  Cllr. Stevenson requested that any complaints regarding this are now put to DCC.  Cllr. Mills thanked him for getting the barrier put in.   Cllr. Maiden observed that on the Wednesday DCC put down the tactile footing but then on Thursday they took it up again to extend the barrier.

2.2 Police

  • There were 21 incidents, down from 32 the previous month:
    • 2 Theft from Vehicle
    • 7 Violence – 2 at the same address
    • 2 Attempted Burglary
    • 1 Theft of Vehicle
    • 3 Criminal Damage
    • 3 Dwelling Burglary
    • We do seem to have missed some of the numbers unfortunately – we’ll be trying to get these emailed to us next time so we don’t miss any.
  • Arrests have been made for the burglaries and criminal damage.
  • PCSO Lee is trying to get funding for schemes such as OzBox to provide youths with something to do, which has been successful in Creswell.
  • The new non-emergency Police number has now been fully launched. It is 101, for emergencies you still need to call 999.
  • A member of the public raised the issue of young people sitting on the seats outside the New Middle Club, he did not know if they were drinking or not, but thought it should be looked in to.  A discussion on youths then ensued:
    • Cllr. Maiden said that in terms of the youths gathering in the Health Centre car-park they are not from Whitwell.
    • PCSO Lee confirmed that whilst some are from Whitwell they are mainly from Barlborough, Creswell and Clowne and that although there is a dispersal order in place in Creswell the youths do not give this as a reason for congregating in Whitwell – it is that they all attend the same schools.
    • Ways of dispersing them from the Health Centre car-park are being looked at, such as barriers and “mosquito alarms”.
  • PCSO Lee thanked those who attended the litter pick that had been organised:
    • Cllr. Mills noted that whilst herself and Cllr. Webster had been on the litter-pick, the next day there was already litter by Pizza Time – Although the bin provided was full and overflowing as it is quite small.  Cllr. Mills asked if their could be a two-pronged “attack” on BDC asking for a larger bin, or for it be emptied more often.
    • It was noted that Pizza Time (and other food outlets) are responsible for litter in a specified radius around their premises.  Cllr. Webster will take this up with Sharon Gillett at Bolsover District Council (BDC).
  • PCSO Lee thanked the Parish Council for the opportunity to place an article in the recent Parish Council Newsletter as it allowed them to reach a lot more people.
  • Cllr. Maiden raised the issue of scrap metal merchants in the area as he had had many people come and ask if a cast iron bath in his driveway was for scrap, which it was not.  On the only day that he was not at home, the bath was taken along with a kettle – the concern being that someone had been watching to know what was in his yard and when he was not at home.
    • Cllr. Ellis added that he has had radiators taken from his yard as well in the past.
    • PCSO Lee stated that action is currently being taken to try and combat this issue, with scrap merchants being stopped and their documentation checked.
    • Cllr. Mills stated that since BDC started charging for collection of bulky items a lot more people are leaving such items to be collected by scrap merchants.

2.3 District and Parish Councilors

  • A member of the public asked Cllr. Kerr if he had heard anything more about the BDC offices at Bolsover.  Cllr. Kerr did not know any more, but has asked for the prices negotiated to be released via a Freedom of Information request along with Radio Sheffield.
  • A member of the public informed Cllr. Webster that the low hanging cable at Mill Lane allotments was now a problem again since being repaired last year.
  • Cllr. Frow asked Cllr. Webster if BDC could give WPC the money to employ a litter picker.  Cllr. Maiden noted that this would be covered under correspondence later.

3. Resumption of Standing Orders

  • Moved

4. Matters Arising from Item 2

  • Cllr. Munro stated that there is a responsibility for food outlets to keep areas free of litter.  He asked if WPC should write to all outlets and remind them of their responsibilities although the Clerk did note that litter collection is the responsibility of BDC.  Cllr. Webster said he would take this up with Sharon Gillett.
  • Cllr. Mills asked if WPC can write to DCC about the safety issues surrounding the turning off of street lights.  Cllr. Maiden asked if the Clerk had received anything from BDC about the previously mentioned consultation, and he had not.  Cllr. Stevenson said he will try and find out why not.

5. Approval of the Minutes of the Last Meeting

  • Cllr. Mills asked if in item 2.1.3 it should read Worksop Road, not Worksop Lane. Cllr. Maiden confirmed that it should.
  • Cllr. Mills highlighted that in item 2.3.2 that the fortnightly bin collections had not started, but they have since then.
  • The minutes were approved with the above changes.

6. Matters Arising from the Minutes of the Last Meeting

  • Item 2: Cllr. Stevenson re-iterated that he thought the issue was now fully resolved.  Cllr. Frow said that she thought the railings looked terrible, like scaffolding poles – Especially bad considering it is a conservation area.
  • Item 2.3.4: Cllr. Webster stated that the window was now boarded up, and that it was unbelievable the amount of red-tape he had to go through to get it done.
  • Item 4: Cllr. Maiden stated that WPC had asked DCC not to extend the planning period for the Alkane Energy Plc. proposal on Southfield Lane, but there has been no response so far.
  • Item 6: Cllr. Webster stated he had not done this, but there should be a letter in the correspondence, the Clerk stated there was not and Cllr. Webster will chase the contractor about it.
  • Item 12.2: Cllr. Munro investigated the funding and was told that WPC had received two amounts of £400 and that they had been used towards establishing the Whitwell Parish Council Website.  Cllr. Frow asked if all £800 had been spent on the website, Cllr. Munro confirmed that it had.  Cllr. Munro will investigate further to see if there is any more money available as he was unfortunately not able to attend the meeting as it clashed with a prior appointment, but he will be attending the next one.
  • Item 16: Cllr. Munro stated that he is still stopping HGV drivers, or attempting to do so.  He recently stopped one on Southfield Lane that was going to Lafarge or Steetly

There was some confusion at this point, as some councilors had not got the correct version of the agenda that matched to the one posted on the notice boards and made available to members of the public at the meeting.  After a brief debate, Cllr. Maiden decided that they would follow the agenda made available to the public.

7. Cemetery Fee Policy

  • The Clerk informed that there had been a written request from Cllrs. Burdett, Munro and Raspin to revisit the decision made in July on cemetery fees for residents of the Hodthorpe & Belph Parish.  The letter was read out.
  • The decision taken in July was to treat Hodthorpe as an outside parish.  Since then it has become apparent there have been precedents set by Barlborough who at no additional cost use the cemetery at the edge of Clowne.  Barlborough had no burial ground.  A Joint Burial Board was set up with an independent clerk.  There is a precept for the cost of maintenance and the clerk.  Hodthorpe has no burial ground and the people have historically been buried in Whitwell.
  • Cllr. Munro suggested  that an investigation be carried out into the plausibility of a Joint Burial Board between the councils.
  • From 2012 there will be an administration fee from WPC – Cllr. Munro suggested Hodthorpe residents be charged the same as Whitwell until the board has been investigated.  As there will be a new contractor who charges the same for whomever is interned (as for him it is the same work to be done irrespective of where they used to live).
  • Cllr. Munro accepts that there would be a bigger charge if all had their own burial ground and felt that now WPC would only levy an admin charge and not the burial charge, it should be the same for Hodthorpe while WPC consider a burial committee and get the money in from Hodthorpe.
  • Cllr. Frow stated that she thought there would not be so much of a problem once the much lower admin charges were introduced, as it would not be double the total fee, just a double admin charge.
  • Cllr. Munro stated that they he did not want to scrap anything and accepts the new contract.  The issue is that a precedent has been set in other communities for a Joint Burial Board and Hodthorpe people are traditionally buried in Whitwell.
  • Cllr. Mills questioned if this discussion should be happening now as it is not on the Agenda, as the discussion has moved on to charges and the letter is about burials.
  • Cllr. Munro stated that it is difficult because the structure has since been altered by the new contract.  Following the advice given three signatures were obtained.  He was not aware that there needed to be debate regarding the original decision.
  • The Clerk stated that as far as he was concerned the three councilors had followed the regulations as required to re-open debate on the matter.
  • Cllr. Maiden stated that he thought the question now was if WPC should form a Joint Burial Board and that at this stage there was not enough information to decide this and that it was better to wait until there was and leave things as they are until such a time that a decision is made – As it is far easier to refund over-payments made (if things are changed) than go back and ask people for more money later (if they are not changed).
  • The Clerk asked for clarification from Cllr. Munro on when he wished for any revised policy to take effect, 2011 or 2012.  Cllr. Munro stated 2012, to which the Clerk replied that there would be no need to refund unless the current decision was reversed, to which Cllr. Munro agreed.
  • Cllr. Frow asked how many requests for burials of those from outside the parish there are each year, to which the Clerk replied they could usually be counted on one hand and there had been one this year from Hodthorpe.  Cllr. Frow stated that even with a double fee it therefore brought little extra money in.
  • Cllr. Maiden stressed that the double fee was not to raise money but to act as a deterrent to those outside of the parish, so that the burial plots could be kept for those who lived within the parish, Cllr. Raspin agreed that this was the right approach.
  • Cllr. Maiden stated that is a Joint Burial Board were formed then the charges could be retrospectively applied from April 2011 and refunds given.
  • Cllr. Frow suggested that things be left as they are until the new contract starts in April 2012.
  • Cllr. Munro proposed that WPC investigates with Hodthorpe & Belph Parish Council (HBPC) the possibility of establishing a Joint Burial Board to operate with effect from April 2012 and until that date the admin charges will be as agreed in the cemetery contract.  Cllr. Raspin seconded.
  • Cllr. Mills highlighted that the new contract starts in April 2012 and that until that point there are no admin charges, only burial charges and so the proposal should be for burial charges to remain as agreed in the cemetery policy (not contract).
  • As Cllr. Raspin had quickly seconded the proposal by Cllr. Munro Cllr Maiden pointed out that Cllr. Mills’ comments would need the proposal to be amended.  Cllr. Munro agreed with the amendments, “WPC investigates with Hodthorpe Parish Council the possibility of establishing a Joint Burial Board to operate with effect from April 2012 and until that date burial charges will be as agreed within the current cemetery policy.”.  Cllr. Raspin seconded the amended proposal.
  • Cllr. Munro stressed that he had not shared his proposal/request with anyone from HBPC, but now that it was public anyone was free to comment.
  • The proposal was voted on: For = 4 (Cllrs. Burdett, Ellis, Munro and Raspin); Against = 0; Abstain = 4 (Cllrs. Frow, Maiden, Mills and Webster).
  • Cllr. Maiden asked that as the precept meeting happens in January (but is scheduled as Agenda item 9 at the current meeting) and this is when fees would traditionally be set that should the fee setting be deferred until January or or until any Joint Burial Board is in place?
  • It was agreed to obtain all information needed for the December meeting as an agenda item.
  • Cllr. Frow queried the vote and who had voted.  The Clerk said he did not note this as he was not asked to, and that the vote was only to look at taking things forward, not an agreement to make any changes.
  • The Clerk suggested a committee to meet with HBPC be formed.  Cllr. Mills suggested all those on the Cemetery Committee should take part and all were happy to do so.

8. Approval of the minutes of the Cemetery Committee held on 19th October 2011

  • Moved

9. Cemetery Contract 2012-2015 – Administration Fees

  • Deferred until the outcome of Item 7 is known

10. Accounts for Approval and Payment

  • Cllr. Maiden clarified that one of the cheques was for some one off work done by someone and they would not be doing any future work for WPC.
  • The Clerk informed that one of the cheques was a replacement for one issued in May but not cashed.  Cllr. Mills enquired if the original had been canceled, the Clerk stated that it had not due to the cost of cancelling a cheque and he did not believe there was a risk of the original being cashed.
  • Cllrs. Mills and Webster signed the cheques.

11. Financial Reports

  • Nothing to be aware of.

12. Correspondence

  • Cllr. Mills enquired why a letter dated 31st October 2011 did not need to be brought to the attention of the council.  Cllr. Maiden stated that it related to an agenda item so was already dealt with.
  • A reply from BDC was received in response to the Clerk chasing a letter sent in August with regards to WPC having money from BDC for litter picking instead of a “blitz” team that BDC send out once a week.
    • Re: Your complaint – the letter was not a complaint.
    • BDC have been unable to find the August letter, which was sent to the Chief Executive.
    • BDC state that they have met all requirements to fully discharge their duties with regards to litter picking and that most places do not get a daily service.
    • BDC do not think there is a litter problem most of the week and that there are no major problems in Whitwell.
    • Cllr. Webster stated that he spots litter most days, but does not believe there is a major problem within the village.
    • Cllr. Frow said that she is sometimes ashamed when she comes in to the village along High Street.
    • Cllr. Maiden stated that the letter did not address the concerns of WPC, as the original letter did not complain about the service, but asked for the service to be stopped and the money that would have been spent be given to WPC to arrange their own service.
    • Cllr. Mills suggested that as the BDC letter stated that other parishes supplement the BDC service themselves that it may be worth contact other councils and request the money as a group of parishes to arrange their own services.
    • Cllr. Munro was concerned that as it is BDC duty in law to provide litter collection services, which they do in Whitwell on a Friday, all the way down to Belph, that if councils pull out it could put people’s jobs at risk and that BDC already have all the facilities such as land-fill etc. in place which WPC do not.  Cllr. Munro suggested that BDC be asked to write to the local food outlets with regards to their responsibilities for litter around their premises.
    • The Clerk stated that BDC believe they have addressed the issue and feel there is no value in taking it further.  This was noted by the council.
  • A letter was received from East Midlands Trains (EMT) with regards to the railway station.
    • They have recently installed new screens for announcements and timetables as well as new CCTV.
    • They are looking for local members of the public/groups to “adopt” the station, to help inspect them and improve them.  Other areas have done this successfully.
    • Someone from EMT can be at the next WPC meeting to discuss the process.
    • Cllr. Munro asked if something could be included in the next WPC newsletter.
    • Cllr. Maiden asked why they don’t advertise it on the station itself as people who use the station regularly would be the most suitable candidates.
    • Cllr. Webster said he was not confident in the CCTV as both himself and Cllr. Mills had asked to go to Chesterfield to see the camera system and nothing ever came of it.
    • Cllr. Munro said that he had used the service whilst unable to drive and that it was a useful service.
    • Cllr. Mills suggested that a notice be placed on the parish notice board.

13. Planning Matters

Cllr. Webster declared an interest and left the room.

  • An application for retrospective planning permission for the erection of a conservatory on Southfield Lane was received.  No objections.
  • An application to erect a single story extension to the rear of a property on The Poplars, for the Nottingham Regional Society for Autistic Children and Adults.  No objections.

Cllr. Webster re-entered the room.

14. Progress Reports

  • Cllr. Munro thanked Cllr. Mills for the copies of the 2003 footpaths maps, definitions and descriptions.  He has now studied these and requested up-to-date copies from Martin Coleman who has passed the request to one of his sub-ordinates.  Cllr. Munro will report back when received.
    • Cllr. Mills highlighted that there are missing footpath signs at Doles Lane, and on the A619.  Cllr. Munro will follow it up.
    • Cllr. Mills asked what would happen if there were any further problems with footpaths, Cllr. Maiden suggested a meeting with DCC may be useful to clarify what they are responsible for.  Cllr. Mills stated that they generally do not sort anything unless pushed on the issue.
  • Cllr. Frow asked if there had been any responses to the questionnaire sent out with the WPC newsletter and if WPC should start to look at the responses and prioritise areas to look at.
    • Cllr. Maiden asked if a deadline for replies had been put on the questionnaire.  There was not.
    • Cllr. Munro thought waiting until the end of December for replies and meeting in January between the two relevant groups be held.
    • It was agreed it would be an agenda item for December to discuss and set a meeting.
  • Cllr. Webster spoke to Chris Rogers with regards to the burial ground and it was consecrated by the Bishop of Derby.

15. Date of the Next Meeting

The date of the next meeting was set for 14th December 2011.  Cllrs. Burdett and Ellis gave their apologies in advance.

16. 15 Minute Open Forum

  • A member of the public referred to the letter from BDC with regards to litter, stating that he thought Cllr. Webster represented Whitwell and should not have disagreed with the letter sent from WPC about litter being a problem in the village and that he should have defended the letter.   Cllr. Webster stated that he had spoke to the relevant person about the issue and that yes he had stated he didn’t think litter was a major problem.  The member of the public again challenged Cllr. Webster on the issue.  Cllr. Webster stated that as well as representing WPC he also has to represent BDC and stand by their code of conduct.
  • A member of the public queried if Cllr. Burdett should have declared an interest in the planning.  Cllr. Burdett stated that a member of her family in the past had worked at the property on The Poplar but no longer did so.  The member of the public thanked her for her response.
  • Cllr. Kerr stated that HBPC had looked in to the possibility of refunds with regards to cemetery fees (as they had also independently looked at a Joint Burial Board) and that refunds were not possible.
  • Cllr. Kerr stated that there are over 60 parish councils that have arrangements in place where they are responsible for litter except on arterial routes.  The parish councils received payments for this.  He also stated that the Localism Act 2011 may give the power to request this.
  • A member of the public asked if the meeting with the people from East Midlands Trains would be public or just with councilors.  Cllr. Maiden stated that it would happen at a WPC meeting, and therefore be for the public and that the notice would ask for people to get in touch.

17. Resolution to Exclude Members of the Public

The public meeting closed so that confidential matters could be discussed.

Whitwell Parish Council Meeting – 12th October 2011

For the sake of clarity: These are not official minutes of the Whitwell Parish Council.  These are minutes taken and produced by Whitwell.info for the benefit of the community so that you may see the discussions and reasons around the decisions made, not just that a decision was made on your behalf as a resident.

Update: The minutes have been updated to correct an error in item 16 since first published.

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